Chemung County Library District

Circulation Policy as approved by the Library District Board of Trustees
February 18, 2010, Effective date: May 1, 2010

Library cards. New York State residents who come to the library qualify to receive a library card. Non-residents will be issued a library card for one year for $25 per person. The non-resident fee will be waived if applicants show proof of employment or property ownership in New York State. Patrons are expected to present their library card whenever they take out materials. The library is not responsible for library cards used by unauthorized persons. It is the responsibility of the user to take care of his/her library card. Individuals who carry a current library card from a member library of the Southern Tier Library System may use the library with their home library card. Any Chemung County business or organization will receive a library card once its director or president agrees to accept responsibility for charged materials. Elmira College students with current college identification qualify to receive a library card.

Confidentiality of patron circulation records
The Chemung County Library District – its paid and volunteer staff – adhere to New York State Law and Regulations of the Commissioner of Education, § 4509, pertaining to libraries, library systems, trustees and librarians and reads as follows: 

§ 4509. Library records. Library records, which contain names or other personally identifying details regarding the users of public, free association, school, college and university libraries and library systems of this state, including but not limited to records related to the circulation of library materials, computer database searches, interlibrary loan transactions, reference queries, requests for photocopies of library materials, title reserve requests, or the use of audio-visual materials, films or records, shall be confidential and shall not be disclosed except that such records may be disclosed to the extent necessary for the proper operation of such library and shall be disclosed upon request or consent of the user or pursuant to subpoena, court order or where otherwise required by statute.

The Chemung County Library District adheres to the American Library Association Policy 52.4 Confidentiality of Library Records that reads as follows:

The ethical responsibilities of librarians, as well as statutes in most states and the District of Columbia, protect the privacy of library users.  Confidentiality extends to “information sought or received, and materials consulted, borrowed, acquired,” and includes database search records, interlibrary loan records, and other personally identifiable uses of library materials, facilities, or services. 
The American Library Association recognizes that law enforcement agencies and officers may occasionally believe that library records contain information which may be helpful to the investigation of criminal activity.  If there is a reasonable basis to believe such records are necessary to the progress of an investigation or prosecution, the American judicial system provides mechanism for seeking release of such confidential records:  the issuance of a court order, following a showing of good cause based on specific facts, by a court of competent jurisdiction. 

Identification requirements.  Individuals 16 years and older must present identification before being issued a library card.  The most appropriate form of identification is a New York State driver’s license.  Also accepted will be a NYS auto registration, a personal checkbook with printed current address, a letter postmarked to one’s current address, or another official document with one’s current name and address.  Individuals under the age of 16 must have their application co-signed by their parent or guardian who presents a driver’s license or other form of identification listed above. 

In loco parentis.  The Library and its staff do not act in the position or place of a parent – in loco parentis – and will not police juvenile borrowing.  This responsibility is properly the role of a parent or caregiver. 

Loan periods, limits, and library fines:  While the following table is not exhaustive, patrons will find it useful because it covers the vast majority of items in the collection. 


Material

Loan period

Limits

Renewals

Overdue fine

Adult books

28 days

None

Twice

$.15 / day

New adult fiction books

14 days

None

Twice

$.15 / day

New adult non-fiction books

28 days

None

Twice

$.15 / day

Children’s & young adult books

28 days

None

Twice

$.15 / day

Educational DVDs

7 days

5 items

None

$1 / day

Feature Film DVDs

7 days

5 items

None

$1 / day

Magazines

7 days

None

Twice

$.15 / day

Music CDs/Audio books

14 days

None

Twice

$ .15 / day

CD-ROMs & Video Games

14 days

2

Twice

$1 / day

Rentals

$1 / week

None

Twice

$ .25 / day

 Kits

14 days

1 per family

Twice

$1 / day

Notices, lost or damaged library materials, and referral to collection.  Patrons who do not return borrowed materials will be mailed a late notice and a bill notice before their account is referred to collection for further action. Fees charged by the collection agency will be applied to the patron account.  Patrons will be billed the replacement cost for lost or damaged  library materials according to the replacement cost table integral to this policy statement. Charges will be assessed for minor damages. Water damage is not repairable.  Patrons who prefer to purchase a replacement for a lost or damaged item may do so at the discretion of the librarian.  Lost library cards will be replaced for $1. 

Suspension of borrowing privileges.  Patrons owing more than $5 or retain 5 or more items overdue will find their borrowing privileges suspended until all late fees are paid and items returned. 

Changes in policy.  Circulation policies may be changed without formal notice to each borrower. 

Approval of policies.  These policies were reviewed by the Policies & Bylaws Committee of the Chemung County Library District and were approved at its February 2010 meeting.  Individuals wishing to suggest changes to the policies should address their request to the Director, Chemung County Library District, 101 East Church Street, Elmira, New York  14901. 


Replacement Cost Table

Description

Replacement Cost

 

 

Adult Paperback Fiction Book

$10.00

Adult Paperback NonFiction

$20.00

Adult Fiction Book

$25.00

Adult NonFiction Book

$40.00

Audiobook

$45.00

DVD--Feature Film or Educational

$25.00

Juvenile Fiction Book

$20.00

Juvenile NonFiction Book

$20.00

Juvenile Paperback Book

$8.00

Juvenile Reference Book

$75.00

Large Type Book

$25.00

Magazine

$5.00

Media Set

$20.00

Music CD

 $20.00

Reference book

$75.00

Rental Book

$25.00

CD-Roms or Video Games

$50.00

Test Book

$30.00

Discovery Pack Kit

$150.00

Books Plus Kit

$500 per books plus subject

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